What is Webmail? Definition, functions, how to access and examples here

What is Webmail

Often used in marketing strategy, do you know what is webmail actually means? Webmail services are widely used for various marketing purposes and other business matters. Apparently webmail can increase the impression of professionalism, you know.


The trick is to use your own domain name or business name in the email address. On this occasion you can find out more about webmail along with its functions, how it works, how to log in and examples of its services. Without further ado, let’s take a look at the reviews below.

What is Webmail?

So what is webmail? The webmail is e-mail service available to c Panel website and can be accessed using various web browsing program, such as Google Chrome, Mozilla Firefox, and so on. Webmail or web email services use web pages as a means of managing email.

If you use webmail, you don’t need to install it application. You just need to do webmail configuration As soon as. Ease of access without this application is one of the advantages of webmail.

Without the need for a special application, webmail can be accessed via a different computer. This service is perfect for users who need to send emails but are often separated from their computers. Take for example when you travel long distances without carrying a computer device.


You can still access the webmail to read or send e-mails. This is possible because the webmail is hosted on a web browser. In this way, you can access the webmail from various devices as long as the device is connected to the Internet.

Another notable difference between webmail and normal email clients lies in the domain name used. Webmail is widely used by users who have their own domain name. These services can be used by registered users email hosting.

So what is meant by webmail is not always using your own domain name. There are webmail services that provide email addresses with predefined domains, but there are also services that provide functionality for emails with email addresses your domain name.

Uses of Webmail

use of webmail

The Webmail function is actually the same as the email functions in general. It’s just that the usability of web email is backed up by the flexibility it offers. This means that various features such as the email client can also be used on the webmail without requiring the application to be installed. Here are some of the features in question:

  • Read email. Webmail also provides a function to open e-mail messages and their attachments.
  • Send an email. Sending emails with webmail is the same as sending emails in general.
  • Reply e-mail. You can use webmail to reply to emails faster on multiple devices.
  • Delete email. In addition to reading and replying to emails, you can also delete emails you don’t want to keep.
  • Forward email. To support professional performance, you can also forward business emails to clients or colleagues.
  • Recover deleted emails. Emails that are still stored in temporary storage can be restored to where they were originally stored.
  • Print email. Webmail can also be used to print important emails such as agreements, contracts and so on.

How webmail works

how webmail works

You may be wondering how webmail works so that it can be used without installing a client application. As in the review of what is meant by webmail above, actually the operation of this web email relies on a browser to access the email server. See how it works in full below:

  • Emails and related delivery information are stored on the email server.
  • There are two servers in the mail server, namely the incoming and outgoing servers. Simple Mail Transfer Protocol (SMTP) on port 25 it deals with the handling of incoming mail. Meanwhile, outgoing mail is handled by Post Office Protocol (POP3) on port 110 or Internet Mail Access Protocol (IMAP) on port 143.
  • When an email is sent, the SMTP server will send it to the destination SMTP server.
  • If the destination email is not available, the email will be stored in the Queue folder to be resent every 15 minutes. However, if within 5 days the destination email is still not connected, the sender will be notified that the email has not been sent.
  • For e-mails sent successfully will then be received by the POP3 or IMAP server.
  • When the email is read, the email will first be downloaded from the email server.
  • There is a difference between POP3 and IMAP downloads. Emails that have been downloaded in POP3 will be saved on the device used for downloading. Meanwhile, emails downloaded with IMAP will still remain stored on the email server, so they can still be opened on other devices without the need to download them again.

How to access the webmail

How to access the webmail is quite simple. For webmails with your own domain name, simply access the website with the URL https: // www.your domain name.com / webmail. On the next page you just have to enter your credentials in the form of an email address and password to enter.

After logging in, you will be directed to the page of the webmail service you use, such as Outlook webmail or Roundcube webmail which are based on IMAP. Open a webmail service to start managing email.

If you listen to the understanding of what is meant by webmail at first, you may be wondering what about email with a default domain, right? True, in addition to using your own domain, there is also a webmail service with a default domain from the service provider.

For webmails with a default domain, you can directly visit the website of the webmail service provider. For example, like Gmail, sign in to https://mail.google.com to access the webmail and execute Log into account.

Webmail example

You understand what webmail is and how it works, right? We hope the reviews above are enough to help you get to know webmail well, yes. Well, if you are interested in getting started with webmail, here are some webmail examples you can try!

1. Gmail


Gmail is an example of what webmail means by integrated domain. You must have seen the email address username@gmail.com quite often, right?

Currently, most email addresses use Gmail as their email service. This is due to the benefits of Gmail which is integrated with various Google features and applications. If you use Gmail, you can connect directly with Gdrive a send large files.

2. Yahoo! Mail

If Gmail has the advantage of being integrated directly into Gdrive, Yahoo! Mail has the advantage of a webmail linked to the Yahoo Messenger function. Therefore, you can use Yahoo! Mail to send instant messages such as using chat applications in general.

3. Zimbra Webmail

Webmail this is different from Gmail and Yahoo! Mail because it can be used with your own domain name. Zimbra Email & Collaboration is suitable for those who need professional email services for business, organizational and up-to-date purposes Online shop. As for examples of additional features provided in the form of Cloud and Calendar.

4. Roundcube Webmail

Apart from Zimbra, Roundcube is webmail which can use its own domain name. Service Round cube has a key feature called Ajax. This flagship feature works by providing various information related to email. This information repository is what makes webmail more responsive.

So a review of what is meant by webmail, its functions, how it works, how to log in and examples of its services. You can take advantage of webmail by introducing your business or by making your email address more professional.

If you are interested in using your own domain name on your email address, make sure you have registered the desired domain name with the right hosting and domain service provider. The good news, the service cheap hosting IDwebhost may be the best choice, you know.

Get your dream domain name and hosting services at the most affordable prices here!


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